Today we are discussing Data Loss Prevention or DLP for Office 365. What it is, what it can do and why you should be thinking about it?

What is DLP?

DLP for Office 365 is a service from Microsoft that helps licensed businesses protect their sensitive data from getting into the wrong hands by the malicious or accidental action of its users. DLP can effectively be “turned on” for rapid deployment once the correct licensing is in place.

What can DLP do?

Like all Microsoft cloud solutions, DLP is continually evolving to provide the best possible service.

DLP is flexible, allowing businesses to start with as little or as much as they are comfortable with and has “ready to deploy” templates which make a simple deployment an easy process. Policies can also be custom built to provide the exact level of compliance that your business requires.

An example “ready to deploy” template commonly used is: U.K Data Protection Act. This template helps detect the presence of information subject to United Kingdom Data Protection Act, including data like National Insurance numbers.

If DLP detects data matching policies within an applied template, a range of options are available:

  • The action can be blocked.
  • The user can be warned of the sensitive nature. of the data.
  • An email can be encrypted end to end.
  • Audit information can be gathered and stored for future reference.

This means users can be held accountable for their actions and mistakes can be reduced.

For example, have you ever been in a situation where you have sent an email to Dan outside your company rather than Dan in your accounts department? DLP can warn you that the sensitive data you are about to send has an external party included in the email.

A power product it is!

Why should you use DLP?

Put simply, it adds security, and who doesn’t want their data be more secure? It also aids compliance, meaning you can rest assured your business is not leaking sensitive data.

The General Data Protection Regulation (GDPR), a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU) is on the way and will put increasing pressure on businesses to tighten up their act regarding information management. Why not be ahead of the curve and start protecting yourself now?

If you would like to talk to us about getting DLP configured, please get in touch by email: [email protected] or call us on 01483 616 710.

Kind regards,

Adam Morris | Managing Director | Host Logic

Screenshot of an unsecured email in Outlook